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Administrative Coordinator RQC - EIMEA (12 months fixed term contract at 50%)

at ACCURAY

Posted: 8/31/2019
Job Status: Contract/Temporary
Job Reference #: 2858
Keywords:

Job Description

Job Location:
Morges, Switzerland

Give hope. Give health. Make your mark in the fight against cancer.

At Accuray, we make a direct and powerful impact on the lives of cancer patients every day — helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer — helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world.

OUR VISION AND MISSION is to work passionately to create a future without the fear, pain or human suffering of cancer. We pursue this by developing precise, innovative tumor treatment solutions that empower clinicians and help cancer patients live longer, better lives.

Accuray develops, manufactures and sells radiotherapy systems that make cancer treatments shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives. Our radiation treatment delivery systems in combination with fully-integrated software solutions set the industry standard for precision and cover the full range of radiation therapy and radiosurgery procedures.

Administrative Coordinator RQC - EIMEA (12 months fixed term contract at 50%)

SUMMARY:

The RQC Administrative Coordinator EIMEA is responsible for providing administrative support to the Health, Safety & Environment (HSE) and Radio Protection (RSO) Manager EIMEA 

REPORTING TO/DEPARTMENT:

This position reports to the Health, Safety & Environment (HSE) and Radio Protection (RSO) Manager EIMEA

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Medical Examination and training support

  • Organize Medical Checks for EIMEA employees who have to pass a medical exam because of their country regulation requirement and/or their exposure to the ionizing radiation
  • Organize trainings (electrical safety, radiation expert, ergonomics) for EIMEA employees
  • Update medical exams and trainings status with the help of a global template
  • Coordinate communication of the appointment/availability/certificate between the Health organization, the training Provider, the Accuray employee and his Manager
  • Register/unregister new/former employees in Health organization and training DataBase
  • Search new Health Organizations and training Providers if needed and complete new contracts or contracts renewals
  • Maintain the employees’ list for each Health organization
  • Maintain the employees’ information, such as new address, new expiry dates or other modification

Administrative support

  • Maintain yearly Prevention Plans according to local legislation
  • Maintain the dosimetry surveillance deliverables
  • Manage invoices, prepare Purchase Requests, collect approvals, follow-up on payments.
  • Wide range of administrative support at all levels to optimize HSE & RSO Manager’s time (handle routine communications: phone, agendas and emails, support travel arrangements & organization of meetings).

REQUIRED QUALIFICATIONS:

  • Relevant diploma/certificate in general administration
  • EHS background / interest in Personnel safety is a plus
  • Excellent computer skills in MS Office (Word, Excel, Outlook and PowerPoint)
  • Fluency in English and French, additional language preferred
  • Highly service oriented, team player and flexibility
  • Good interpersonal communication skills
  • Demonstrated ability to multitask with a high level of initiative and motivation
  • Experience in an international environment is a plus
  • Excellent organizational and time management skills

At Accuray Our commitment to patient-first outcomes drives an inclusive and collaborative work environment where the best ideas rise to the top — and everyone works to push them further. We value diversity in both the professional and personal backgrounds of our employees, as this variety adds rich energy to every team, every project and every work day. All qualified applicants will receive consideration for employment.