AtriCure, inc.

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Clinical Operations Associate

at AtriCure, inc.

Posted: 9/18/2019
Job Status: Full Time
Job Reference #: 790
Keywords: management

Job Description

Location:
Cincinnati, OH

Department:
Clinical Affairs

Employment Duration:
Full Time Regular

FLSA Status:
Exempt

Job Code:
2019-162

Office based or Remote:
Office Based

AtriCure, Inc. provides innovative technologies for the treatment of Atrial Fibrillation (Afib) and related conditions. Afib affects more than 33 million people worldwide. Electrophysiologists and cardiothoracic surgeons around the globe use AtriCure technologies for the treatment of Afib and reduction of Afib related complications. AtriCure’s Isolator® Synergy™ Ablation System is the first and only medical device to receive FDA approval for the treatment of long standing persistent Afib and we have treated over 200,000 patients over the past ten years. Additionally, our AtriClip Left Atrial Appendage (LAA) Exclusion System products are the most widely used LAA management devices worldwide, with more than 130,000 implanted to date. For more information, visit AtriCure.com or follow us on Twitter @AtriCure.

POSITION SUMMARY:

The Clinical Operations Associate position will be a key contributor to AtriCure’s clinical affairs department to assist in the development, implementation, and execution of multiple key study functions.  The Clinical Operations Associate primary responsibilities include but are not limited to device supply logistics, financial processes (contracts, budgets, and invoices), essential documents, trial master file (TMF), and select monitoring activities.  Responsibilities will vary by study.

ESSENTIAL FUNCTIONS OF THE POSITION:

  • Assists team as needed in identification, creation, documentation, and maintenance of processes required for conduct of a clinical trial
  • Responsible for set-up of the electronic trial master file (eTMF), assists in collection and quality control of documents, files clinical trial documents, and assists in maintenance and ongoing tracking of documents for expiration and renewal
  • Assists team as needed with the setup of the clinical trial management system (includes eTMF, electronic Case Report Forms, device tracking, and financial components) as well as maintenance of applicable elements within the system
  • Responsible for moving contracts and agreements through the signature process
  • ensures clinical budgets are managed and monies allocated to the trials are spent as budgeted
  • Tracks accruals and creates reports for finance
  • Creates purchase orders, processes payments,as needed
  • Responsible for ensuring the clinical contracts, including the clinical site budgets, are correct and consistent between sites and across studies
  • Participates in the contract quality review process to ensure fair market value across the study, and within the other study documents including but not limited to informed consent forms (ICF) and consignment agreements
  • Assists clinical research associates (CRAs) in performing monitoring preparation activities and potentially assist in select monitoring activities at local investigational sites
  • Participates in project team meetings
  • Participates in departmental development initiatives (e.g. training, Standard Operating Procedure (SOP) development process/updates)

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

  • Regular and predictable worksite attendance
  • Ability to work under fast-paced conditions
  • Ability to make decisions and use good judgment
  • Ability to prioritize various duties and multitask as required
  • Ability to successfully work with others
  • Additional duties as assigned

BASIC QUALIFICATIONS:

  • High school diploma or equivalent and some college experience is preferred
  • 1-3 years of relative experience in finance, accounting or administration
  • Strong attention to detail and an ability to prioritize and juggle multiple/competing issues
  • Team focused with a High Emotional Intelligence and Awareness is a must 
  • Excellent written and verbal communication skills
  • Understanding of the administrative aspects of document management
  • Team-oriented and able to effectively manage/prioritize multiple projects
  • Excellent organizational and computer skills (word processing, spreadsheets, databases)
  • Ability to create and manage internal and external partnerships
  • Computer/data entry skills
  • Problem solving/troubleshooting experience
  • Accounts Payable/Receivable Experience

PREFERRED QUALIFICATIONS:

  • Proficient with MS Word, MS Excel, and PowerPoint
  • Experience in the medical device or pharmaceutical industry desired but not required
  • Flexibility and willingness to learn new skills, processes, and computer systems

OTHER REQUIREMENTS:

  • Ability to regularly walk, sit, or stand as required
  • Ability to occasionally bend and push/pull
  • Occasionally lift up to 25 pounds
  • Ability to pass pre-employment drug screen and background check

AtriCure is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, protected veteran status, status as an individual with disability, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law(s).

AtriCure participates in the federal E-Verify program to confirm the identity of and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here https://www.e-verify.gov/

AtriCure has a variety of benefits available for US based employees and their families.  Examples include Medical & Dental beginning day 1 of employment, 401K plus match, 15 days of paid Parental Leave, in addition to maternity leave, for new moms and dads, Volunteer Time off, Pet Insurance, and more.   Corporate-based employees also have full access to our on-site fitness center and cafeteria.  To see a complete list of our benefits, please visit our careers website: https://www.atricure.com/benefits

Agency and Third Party Recruiter Notice:

Agencies that submit a resume to AtriCure must have a current Agreement in place, executed by a member of the Human Resource/Recruiting Department. In addition agencies may only submit candidates to positions for which they have been invited to do so by one of our Recruiters or Recruiting Managers. All unsolicited resumes sent to us will be considered property of AtriCure and AtriCure will not be held liable to pay a placement fee.